Agriculture & Natural Resources
OFFICE OF RISK SERVICES
Background Investigation Manual
Frequently Asked Questions (FAQ)
Frequently Asked Questions
Table of Contents
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Insurance Certificates
Q:
What form do I need to complete in order to get an insurance certificate from
the Risk Services
Office?
A: Complete Attachment C
(Request for Certification of Insurance) and send by email, penalty mail or fax to
Oristine (Linda) Harris in the Risk Services Office.
A: Certificates are not issued unilaterally to volunteers who use their homes for
meetings. The insurance coverage provided by the University covers the
supervisory responsibilities of the people in the program.
A: If we receive a negotiated, fully executed agreement, accompanied by a
completely filled out Attachment C
(Request for Certification of
Insurance), the turn-around time is usually less than 5 working days. Expedited
requests can be made by contacting Oristine (Linda) Harris in the Risk Services Office.
A: Yes, but a faxed copy does not replace the original
in the mail. The insurance
certificates need original signatures.
When planning an event please allow adequate time for contract review and
receipt of an original insurance certificate.
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Hold Harmless Clauses
A:
Regents' policy specifies that the University will enter into agreements where
the University only assumes liability for its officers, agents, employees,
students, invitees, and guests unless there is special authorization.
A: Read
negotiating hold harmless/indemnification
clauses.
A: Obtain
the appropriate signatures on the attachment and the contract and provide copies
along with an insurance certificate request (Attachment C
) to the Risk Services Office.
A:
Yes. County Directors and Regional Directors were delegated the authority to
execute agreements for:
- Facility use agreements with a hold harmless/indemnification clause using the University's preferred languages, or
- Facility use agreements with the State of California, Division of Fairs and Expositions, which cover the use of fairgrounds, after they have been modified, or
- Facility use agreements with a hold harmless/indemnification clause previously approved by the University's General Counsel, or
- Facility use agreements without a hold harmless/indemnification clause.
A: Yes, rare exceptions are made on a case-by-case basis.
A: Read
negotiating hold harmless/indemnification
clauses.
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Use Agreements
A:
4-H is responsible for the supervision of its activities at any facility. We may
use a facility but must exercise reasonable care to make sure 4-H activities can
be conducted safely at the location.
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Automobile & General Liability Coverage
A: Read about
UC's self-insurance programs
and how to get a certificate of insurance.
A:
Volunteers are covered for liability by the University when they are performing
the duties required under the course and scope of their responsibility.
A: Immediately contact the
County Director in your county and submit details of the incident on the Property/Casualty Loss Report.
A:
If you are a formal volunteer who is involved in an automobile accident while in
the course and scope of your UC activities, and you are negligent, UC provides secondary
coverage after your personal car insurance limits have been reached
A: Only if UC has a Memorandum of Understanding with the
specific County whereby
UC accepts responsibility for the care, custody and control of the vehicle while UC is
using the vehicle, otherwise the County is liable.
A:
Contact Oristine (Linda) Harris in the Risk Management office to receive the general
statement of UC insurance coverage document.
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Volunteers & University Guests
A: Non-4-H
participants must sign a voluntary waiver and are not eligible for coverage under the
University insurance or 4-H Accident policies. If
non-4-H participants are supervised by 4-H volunteers, the volunteers must
exercise the same degree of care and duty for all participating parties
regardless of 4-H membership.
A: UC's insurance doesn't cover the ownership or maintenance of the
property, only the volunteer's supervision of the program.
A: The property owner
should contact his/her insurance company, and confirm they have adequate insurance coverage
for the event as prescribed by
their insurance company.
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Miscellaneous
A: Naming another party as an insured or additional insured with the program means that,
in the event of a lawsuit, the University will be proportionately responsible and
will aid in the payment of costs incurred by the other party as a result of the lawsuit.
A:
If they are individually named in a lawsuit stemming from a 4-H event where someone was injured or
property was damaged, UC would provide representation for their supervisory responsibilities while in
the course and scope of the sponsored, sanctioned UC activity.
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