RESPONSIBILITIES FOR RESOURCE ALLOCATION DECISIONS IN THE NEW DANR ORGANIZATIONAL STRUCTURE

In keeping with the principal themes of the new organizational structure decisions regarding the allocation of resources within the Division are to be driven by programmatic considerations and developed through a broadly participatory process.  The following narrative and the appended chart identify key responsibilities for resource allocation decisions in the new structure.

Ultimate Budgetary Authority

Ultimate responsibility for DANR budgetary decisions varies in accordance with the source of funds per delegation by the President of the University:

The Vice President - Agriculture and Natural Resources, is responsible for: (1) all Cooperative Extension funds; (2) all federal Agricultural Experiment Station appropriations; and (3) that portion of state AES appropriations not directly included in campus budgets by the President of the University.

The Chancellors of the Berkeley, Davis and Riverside campuses, in conjunction with the Deans of the DANR-affiliated colleges/school, are responsible for that portion of state AES appropriations directly included in their campus budgets by the President of the University.

Delegations of Budgetary Authority

The Vice President provides direction for resource allocation decisions while annually delegating budgetary authority to the Associate Vice President and/or the Deans of the DANR-affiliated colleges/school.

Unit Base Budgets and the DANR Augmentation Budget

The Vice President annually defines the Base Budget for Division funds allocated to DANR units as a fixed percentage of the previous year's budget. Division funds not included in the Base Budgets (new funds and/or reallocated funds) may be allocated to any DANR unit and constitute the DANR Augmentation Budget. The new organizational structure is not dependent upon, nor prescriptive of, a particular budgeting system for determining base and augmentation budget levels.

The Resource Allocation Process

I. Initiation of the Annual Planning Cycle: Each year, the Vice President identifies the funds to be made available through the Augmentation Budget and delegates to the Associate Vice President the responsibility for allocating these funds to DANR units. The Associate Vice President issues a call for resource allocation plans from the Assistant Vice President - Programs  and the four Deans  - consistent with the policies and long-term programmatic directions identified by the Vice President and the Executive Council, and with DANR priorities developed by the Program Planning Advisory Committees (PPACs) and the Program Leaders.

II. Development of Unit Budget and Staffing Proposals: The Deans and Regional Directors develop proposals for their respective Base Budgets and proposals for funding under the DANR Augmentation Budget. They develop proposals for establishment of new academic positions and refilling of vacated positions, both AES and CE. The Program Leaders develop proposals for program area budgets, which include support for workgroups as well as other program activities sponsored by the Program Leader.  Each unit's proposals are shared at an early stage with all other units and, before finalization, take into consideration the perspectives and recommendations offered by other units.  Also, the Director of the Research and Extension Centers, the Director of the Analytical Laboratory, and the Director of the Kearney Agricultural Center, and the units reporting directly to the Vice President and the Associate Vice President develop budget proposals.

III. Program Council Review: The Program Council reviews the regional and campus Augmentation Budget proposals and position proposals and the program area budget proposals. Applying a statewide perspective, the Program Council develops recommendations which are directed to administrators in accordance with their authority for budgets and positions.

IV. Refinement and Consolidation of Budget and Staffing Plans:

A.   Taking into consideration the recommendations of the Program Council, the Assistant Vice President - Programs   develops a comprehensive DANR program budget, refining and consolidating: (1) campus and regional augmentation budgets; (2) program area budgets; (3) regional base budgets; and (4) budgets for the Research and Extension Centers, the DANR Analytical Laboratory, and the Kearney Agricultural Center. The Assistant Vice President - Programs also develops a statewide plan for advisor positions, refining and consolidating the three regions' position proposals.

B.   Taking into consideration the recommendations of the Program Council, the Deans refine their respective campus position plans, which include all AES scientist and CE specialist positions except for those funded under the Augmentation Budget. (The latter are included in the DANR program budget developed by the Assistant Vice President - Programs.)

V. Executive Council Review: The Executive Council reviews the comprehensive DANR program budget proposal, the statewide plan for advisor positions and the campus base budget specialist and AES scientist position plans, applying long-term programmatic and policy perspectives. The Executive Council also reviews budgets developed for units directly reporting to the Vice President and the Associate Vice President.

VI. Approval of Budgets and Authorization of Positions: The Associate Vice President is responsible for final approval of the DANR program budget, taking into consideration the recommendations of the Executive Council.  The Chancellors and Deans are responsible for final approval of the campus Base Budgets. The Assistant Vice President - Programs is responsible for approving (1) all CE advisor positions; and (2) CE specialist positions funded under the DANR program budget. The Chancellors/Deans are responsible for approving all other campus-based positions.  In approving all positions, the responsible administrators take into account the recommendations of the Executive Council.

Responsibilities for Resource Allocation Decisions
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