The following policy and procedure apply to Division staff:

     A.   Staff members or groups of staff members should not
          initiate or seek to promote, through members of the
          Legislature or the Congress, or State or Federal
          officials, any policies or legislation relating to the
          University, or to give the appearance of acting in the
          name of the University on any policies or legislation,
          without specific authorization by the Vice President or
          Chancellor.

     B.   Staff members or groups of staff members should
          scrupulously avoid lobbying or giving any appearance of
          lobbying, direct or indirect, for the purpose of
          securing advancement in salary or rank, or for the
          purpose of furthering the particular interests of any
          staff member, department, unit, or program of the
          University.

     C.   If a staff member of the University is invited by a
          member of a committee of the Legislature or Congress, or
          by any other State or Federal Government agency or
          official, to discuss pending legislation or policy
          relating to the University, or to serve on a commission,
          board, or committee, the Coordinator for Governmental
          Relations should be notified of the invitation.  In
          cases where the initial discussion does not relate to
          the University but where subsequent discussions or
          actions bear upon the University directly, or upon
          University relations with governmental officials or
          agencies, the staff member should then notify the
          Coordinator for Governmental Relations.

     D.   When corresponding with State or Federal officials,
          University letterhead should be used only when the
          writer is representing the University or acting in his
          or her official University capacity.  Letters expressing
          personal views should be written on personal stationery,
          not University letterhead.  A copy of University
          letterhead correspondence with principal State or
          Federal officials, including members of the Congress or
          Legislature, should be sent to the Coordinator for
          Governmental Relations.

                          --

January 1991