290 DEPARTMENT RESPONSIBILITY IN MAINTAINING INTERNAL FINANCIAL RECORDS, FILES, AND DOCUMENTATION

APPENDIX II

SECTION I - CARRY OVER OF FUNDS

1. General
   
   Regulations applicable to unobligated or unexpended balance of Federal funds as of September 30 of each fiscal year vary according to provisions or interpretations of the various acts.
   
   
2. Smith-Lever Act and D.C. Public Postsecondary Education Reorganization Act
   
   These funds remain available to the State until spent in furtherance of approved Extension projects. Any balance unobligated as of September 30 is available for expenditure in the subsequent year however, a State may not carry over funds for a given fiscal year unless it has met that year's offset requirement for those funds.
   
   
3. Section 1444 - Food and Agriculture Act of 1977
   
   No more than 20 percent of the funds received by an 1890 Institution, under Section 1444, may be carried forward to the succeeding fiscal year.
   
   
4. Carry-over Balances
   
   State Cooperative Extension Service are not permitted to carry forward negative balances from one fiscal year to the next. If a program or programs incur costs in excess of the amount available in one fiscal year, the excess should be made up from Smith-Lever 3(b) and 3(c) funds, offset funds, State and county funds, or any combination thereof.
   

Revised May 1994