Publications are a primary means of extending
          information to Division clientele.  Development,
          production, and distribution of high-quality, useful
          publications are continuing objectives for all
          Division programs that are responsible for delivering
          information to clientele.  The Division Publications
          unit in OER is responsible for preparing and
          distributing Division periodicals and one-time
          publications. 

          The Publications unit is responsible for assisting
          academic personnel in development of useful,
          understandable, professional publications.  Proposed
          publications are evaluated as necessary through a
          professional review process involving Division
          management, subject area experts, and communications
          professionals.  The Publications unit manages
          production and distribution of statewide
          publications. 

          The policy, guidelines, and instructions for
          manuscript preparation and processing are contained
          in the separate "Agriculture and Natural Resources
          Publications Policy and Guidelines" manual (currently
          under revision; when reissued, the manual will
          become part of the Division Administrative Handbook).

          Free and priced publications are distributed through
          the central Division Publications warehouse in
          Oakland and at the Public Service Office on the
          Davis campus.  The Cooperative Extension office in
          each county has the option of being a distribution
          center for all Cooperative Extension and Agricultural
          Experiment Station publications within that county. 
          
          Copies of each new Cooperative Extension publication
          are sent to each county and each appropriate
          subject-matter Specialist at the time they are
          issued.
     
          A.   Single Copies

               Inquirers may receive a single copy of as many
               as 20 different free publications at County
               Extension offices or Public Service offices.

          B.   Bulk Supplies of Free Publications

               1.   Bulk supplies for the membership of any
                    group may be furnished free of charge or
                    be sold according to the recommendation
                    of the County Director and/or the
                    appropriate subject-matter Specialist,
                    within the limits in B.3 below.

               2.   Bulk distribution to the schools or
                    government agencies of any county will
                    be made by the Distribution Unit if the
                    County Director recommends it.

               3.   Bulk orders are handled according to the
                    following procedures:

                    a.   The value of the complete order
                         (omitting single copies) is
                         calculated on a cost-per-copy
                         basis.

                    b.   One order for $5 or less is sent
                         without charge.  More than one
                         free order per fiscal year is not
                         granted.

                    c.   Additional orders of any size are
                         handled as regular sales orders;
                         namely, on a cost-per-copy basis
                         plus sales tax and postage.  

                    d.   Billings for all charges are made
                         on the dates of shipment.

          A.   Non-Copyrighted Material

               Some Cooperative Extension statewide
               publications are not copyrighted and thus are
               in the public domain.  Permission to duplicate
               Cooperative Extension publications or material
               from them should be given when it fosters
               wider dissemination of the material.  

          B.   Copyrighted Material

               For State publications that are copyrighted,
               requests for permission to duplicate should be
               made in writing to the Manager of Agriculture
               and Natural Resources Publications.  The
               request for permission to duplicate County
               publications should be handled by the County
               Director.  

          Sale publications are priced to reflect the direct
          costs of printing, related production expenses, and
          distribution.  Other costs associated with their
          production are supported by the Division through
          University general funds.  Revenue derived from the
          sale of publications is deposited in a separate
          fund, which supports the further production of
          publications.  The Sales from Publications Account
          is a Division resource under the management of the
          Director--OER.    

          County Directors are responsible for all aspects of
          County publications.  This section applies to all
          County publications with the exception of cost
          studies, newsletters, and meeting materials.  County-based
          employees who publish new information resulting
          from test plots or applied research will submit the
          manuscripts to their County Directors.  Jointly,
          they will decide whether the manuscript needs peer
          review and, if so, who should be asked to review
          the work.

          If review is necessary, a publication review report
          form will be filled out and attached to each copy
          of the manuscript sent to a reviewer.  The reviewer
          will return the reviewed publication with comments
          or suggestions to the author within 14 days.  If it
          is not possible to complete the review within this
          period, the reviewer will notify the author and work
          out a completion date or return the manuscript.  If
          the reviewer and author fail to agree on content,
          the reviewer should submit the publication to one or
          more other reviewers competent in the subject area. 
          Final approval for county publications shall rest
          with the County Director.

          One copy of each official county publication should
          be sent to the Director, External Relations,
          Oakland, and the Natural Resources Library, Berkeley.

          All statewide pesticide guidelines to be published
          by the Division must be reviewed and approved by
          the Office of Pesticide Information and Coordination
          (OPIC) before publication by ANR Publications or in
          the IPM IMPACT program.  This review and approval
          process is designed to assure that all
          recommendations are in accordance with existing laws,
          regulations, and the pesticide registration at the
          time of publication.  The following process must be
          followed:

          A.   If the publication is to be published by ANR
               Publications, submit the manuscript to OPIC,
               accompanied by an MF-21 form, which is
               available from ANR Publications.  If the
               information is to be put into the IMPACT
               program, submit it to the IPM Manuals Group
               and it will be forwarded to OPIC for review. 
               Generally, OPIC will not review manuscripts
               not accompanied by an MF-21.  When the review
               is completed and publication approved by OPIC,
               the author will be notified and the manuscript
               forwarded to ANR Publications.

          B.   When recommending a chemical for a specific
               site/pest relationship, one or more specific
               pesticide products may be applicable. 
               Indicate clearly on the transmittal which
               products are believed to be currently
               registered for the uses being recommended. 
               Provide the brand (trade) name and EPA
               registration number or a copy of the label if
               available.  Lack of adequate information may
               cause delay in the review process.

          C.   Every two years after OPIC has approved
               pesticide guidelines, OPIC will review the
               guidelines to verify that the guidelines are
               still current.  If the guidelines need to be
               revised, the publication will be referred to
               the author.


                          --

January 1991